How to Write a Resignation Letter (Templates and What to Avoid)

A resignation letter has one job: to formally end your employment in a way that keeps the professional relationship intact. It is not the place to explain everything that went wrong, settle scores, or over-explain your decision. Keep it short, professional, and positive enough that you would be comfortable if your manager shared it with HR or a future reference.

What to include

• A clear statement that you are resigning from your position
• Your last working day, in line with your contractual notice period
• A brief, genuine thank you for the opportunity
• An offer to help with the handover during your notice period

What to leave out

Leave out the reasons for leaving unless they are entirely positive. If you are leaving because of management problems, poor culture, or personal frustration, do not put any of that in writing. Those conversations are better had in person during an exit interview if at all. Do not write anything you would not want a future employer to read.

The notice period

Check your contract before you send anything. Your statutory minimum in the UK is one week after one month of employment, rising to one week per year of service up to twelve weeks. However, your contractual notice period may be longer. The letter should state the date that your contract requires unless you have already agreed an earlier leaving date with your manager.

How to deliver it

Resign in person first, then confirm in writing. Email is standard in most workplaces. Address it to your direct manager and copy HR if required or if you want a formal record on file. The conversation comes first. The letter is the paper trail.

Example resignation letter

Subject: Resignation, [Your Name]

Dear [Manager's name], I am writing to formally resign from my position as [job title] at [company], with my last day of work being [date]. I am grateful for the opportunities I have had here and have valued working with you and the team. I am committed to making the handover as smooth as possible during my notice period and am happy to document my current projects and provide whatever support is helpful. Thank you again for everything. [Your name]

If the situation is difficult

If you are leaving because of something serious, such as a grievance, a health issue, or a potential legal matter, speak to an employment solicitor or ACAS before resigning. Resigning in the wrong circumstances can affect your rights. The letter above applies to standard, straightforward resignations only.